St. Mary’s University’s Registrar’s Office has been in operation since the establishment of the University in 1998. It serves as an entry point for those who want to apply for admission to the University. To cater to the needs of students, three Associate Registrars run the Office’s functions at the Undergraduate Studies, School of Graduate Studies, and College of Open and Distance Learning. The major operational areas of the Office are Admission and Registration Services, Academic Document Processing, and Student Services. Each of these operations is headed by an Assistant Registrar answerable to the respective Associate Registrar.
The Office assists the top management to make informed decisions to improve students’ services by providing evidence-based information. To this end, it periodically issues up-to-date data on student progression and attrition that can be used as input for intervention in the teaching-learning and administrative processes. Such issues as student enrollment, graduation, withdrawal and dropout, appear in the annual Bulletin of Student Statistics (BOSS).
The Office also compiles data on instructors’ absenteeism and conduct of makeup classes for any missed hours. In addition to organizing and producing different statistical information, the Office has automated its system and has enabled students to access diverse information and their grades on their mobile phones.
St. Mary’s University Registrar and support staff are committed to providing confidential, effective services to all current and former students, and to those who have concern for the education of the students, e.g., faculty, parents, agencies/organizations and other administrative offices within St. Mary’s University. Services are provided professionally through a friendly, caring atmosphere within bounds stipulated by University policy, the Federal Government and other external regulatory bodies. Emphasis is placed on providing secure services through the Web, whenever possible, to enable students access to information at any time. All services are designed and executed with accuracy and speed to promote student confidence and pride in the University. The services include:
- maintaining accuracy and ensuring the confidentiality of students’ academic records;
- producing official transcripts;
- processing course registrations;
- evaluating credits transferred from other colleges/universities;
- auditing graduation requirements;
- certifying student status; and
- Processing reports related to enrollment;
The Registrar’s Office also:
- issues transcripts and enrollment verifications;
- answers any questions related to student progression;
- creates the academic calendar, produces the class schedule and updates and validates the college catalog; and
- Handles University compliance with the Educational Rights and Privacy Act.
Eligibility for Admission
To be eligible for admission to the Graduate School, applicants must hold a Bachelor’s degree from an accredited college or university. To be eligible for admission to the undergraduate studies, the applicants must meet the admission requirements set by the Ministry of Education.
St. Mary’s University does not discriminate on the basis of age, gender, religion, national or ethnic origin and disability in any phase of its admission, or other aspects of its educational programs or activities.
The Office of the Registrar may be contacted using one of the following venues:
P.O Box 1211 or 18940
St. Mary’s University, Addis Ababa, Ethiopia
Undergraduate Studies (Undergraduate Campus)
Associate Registrar’s Office: +251 11 553 8017
School of Graduate Studies (Main Campus)
Registrar’s Office: +251 11 554 6669
College of Open and Distance Learning (Main Campus)
Associate Registrar’s Office: +251 11 550 4762/63