The establishment history of the Administration Division dates back to the foundation of St. Mary’s College in 1998 at the status of Administrative Assistant Dean’s Office. The Business and Administration Division has gone through various re-structuring pursuant to the Institution’s development and expansion. The Office took its present shape comprising three major departments: Human Resource Management, Finance and Property Administration, and Marketing and Development offices in March, 2010 following the approval of the revised organizational structure by the University’s Senate.
In 2014, immediately after SMU was promoted to a full-fledged University by the Higher Education Relevance and Quality Agency, minor structural adjustments were made by the Senate to the Business and Administration Division, whereby the Property and Facility Management and General Services were merged as one major department, and the Marketing and Development Office was shifted to another relevant office.
The current organizational structure of Business and Administration Division constitutes the Admin Council, an Executive Committee, the Vice President, Human Resource Management, Finance Management, Property and Facility Management, Legal Services, and Audit and Inspection offices as major departments.
Led by the Vice President, the Business and Administration Division is primarily responsible for providing the necessary support to the success of the various academic operations of the University.
More specifically, the Vice President for Business and Administration Division is responsible to:
- advise and assist the President in matters related to finance and administration;
- direct and coordinate, in agreement with the President, the general limits of the administrative and financial activities of the University;
- coordinate and approve the finance and budget, up-grade and maintain systems efficiency, and control the general operations of the University;
- ensure that necessary support, which enables the University to deliver efficient services to its customers, is provided from the admin wing;
- develop schemes for staff development and ensure their implementations;
- ensure that recruitment and promotion of staff takes place as per the University’s rules and regulations;
- provide leadership on efficient management of facilities and resources including the disposal of materials;
- ensure the provision of guidelines on the proper development and maintenance of the physical facilities and equipment;
- promote and run development projects for revenue generation;
- develop and maintain smooth working relationships between the administrative service units, and the academic wing; and
- Perform all other duties as may be assigned to him/her by the President or the Senate.
The division developed various self-regulative rules and guidelines which help to provide the support services for the success of academic operations of the University. In line with this, the following are sample guidelines:
- Employee handbook,
- Employees recruitment, deployment and administration guide,
- Customer services and complaint handling guide,
- Purchase and fixed asset management guide,
- Support staff performance evaluation and acknowledgement guide,
- Training and development policy,
- Health and safety policy,
- Employees scholarship rules and regulation,
- Employees discipline rules and regulations, and
- IFRS based accounting policies and procedure manual.
P.O. Box: 1211